Rentavault.net

SEC/NASD

Requirement: Preserve the records exclusively in a non-rewriteable, non-erasable format.

Rentavault: Data Protection Services (Rentavault Inc.) preserves the records exclusively in a non-rewriteable, non-erasable format.

Requirement: Verify automatically the quality and accuracy of the storage media recording process.

Rentavault: The data is verified automatically every time a backup takes place.

Requirement: Serialize the original, and, if applicable, duplicate units of the storage media, and time-date for the required period of retention the information placed on such electronic storage media.

Rentavault: Even if data is restored to the client system, the original remains in the vault in the same exact state as the initial backup until it is cycled off at the end of the period chosen (whether that period is a day or 7 years).

The Rentavault Inc. automated process and subsequent detailed reporting gives regulators a clear idea of the chain of custody of the stored information and also rapid access, should it be required.

All access to the stored data is documented and time/date stamped.

Requirement: Have the capacity to readily download indexes and records preserved on the electronic storage media to any acceptable medium acceptable.

Rentavault: The data is available for online restores 24/7, 365 days a year.

All backups are stored with the catalogs (indexes) and accessible to authorized users at all times.

Requirement: Store separately from the original a duplicate copy of the record stored on any medium acceptable for the time required.

Rentavault: Rentavault Inc. online backup uses a process that backs up the original and duplicates it to a remote location. This is not a "mirrored" process, but a process that insures that the original data and any duplicate copies are identical. The data is stored on fault-tolerant disk media.

About SEC/NASD Regulations

In 1934, to protect investors from fraudulent or misleading claims in the securities industry, the SEC enacted the Securities Exchange Act, a set of laws that required records be made and kept for the purposes of review and auditing of securities transactions. In 1997, the Commission amended the primary rule 17a-4 to allow brokers and dealers to store records electronically. The SEC defines strict requirements for storage of these electronic records as detailed in its Rule 17a-4 and in NASD Rule 3010/3110.

The rules, effective as of May 12, 2003, apply to many types of records, including financial accounting documents, all communications received and all communications sent. The Rentavault Inc. service enables clients to meet or exceed SEC and NASD regulatory compliance in regard to the preservation of financial records and electronic communications.